Free template · United States
Budget narrative template
Explain each budget line so a reviewer can see how every cost supports the project.
Reviewers read the budget and the narrative together. For each line, say what it is, how you calculated it, and why the project needs it. Use your real quotes, salaries and rates.
Budget table
| Line | Calculation | Amount requested | Other funding | Justification |
|---|---|---|---|---|
| Staff: [role] | [hours or FTE] x [rate] x [period] | [$] | [$] | [What this role delivers] |
| Fringe benefits | [rate]% of salaries | [$] | [$] | [Basis, for example your payroll policy] |
| Travel | [trips] x [cost per trip] | [$] | [$] | [Purpose of travel] |
| Equipment | [items] x [unit cost] | [$] | [$] | [Why it is needed, quote attached] |
| Supplies | [basis] | [$] | [$] | [What and why] |
| Contractors | [days] x [day rate] | [$] | [$] | [Scope and how chosen] |
| Evaluation | [basis] | [$] | [$] | [Method] |
| Indirect / overhead | [rate and basis] | [$] | [$] | [Only if the funder allows it] |
| Total | [$] | [$] |
Narrative for each line
[Line name]: [What it is]. [How the figure was calculated]. [How it links to an activity or outcome in the proposal].
Checks before you submit
- Totals match the application form exactly
- Every cost is allowed under the funder's guidance
- Match or co-funding is shown if required, with evidence
- Amounts are in US dollars and say whether they include tax
Replace every [bracket] with your own facts. This template is general guidance, not legal or tax advice. Always follow the funder's own instructions first.
Want an expert to write it with you?
Grant Writing Company researches funders, writes organization proposals to each funder's instructions, and checks the package before you submit. experience since 2006. Funders decide every award.